11 Corner Pillars: How to Manage a Remote Team

What are the challenges of managing a remote team? It is hard to know how people feel, how they are progressing on projects and what is going on behind-the-scenes. The key to solving these problems is communication.
by Billy Stone » Remote Work Nerd » 
last updated on November 13th
This blog post will discuss how you can overcome most of these challenges by building trust with your remote workers, understanding their strengths and shortcomings, communicating work expectations clearly before assigning tasks, and more!

If you ask yourself: how to Manage a Remote Team? Then you already know that remote work is on the rise. The latest data from Gallup reports that 43% of U.S. employees are now working remotely at least some of the time, and this trend doesn't seem to be slowing down anytime soon.

But what are some managing remote teams' best practices? That's what every company wants to know before they start hiring people with laptops instead of cubicles!

And how can you make your remote management strategy successful? What are some best practices for successfully managing a remote team?

We've got answers to all these questions and more, so keep reading below!

Female Manager typing on her phone

1# How do you make sure everyone's understanding and Developing Organizational Culture?

The first step in any remote or traditional team is to set clear expectations. While each member might have individual responsibilities based on their role, the entire group needs guidelines that help them stay focused and accountable for meeting those goals together as a whole unit.

Don't let the team get lost in translation!

As any manager, you have to set clear expectations for your employees. But it's not just about knowing what they do - every person on the roster needs an understanding of where everyone else fits into their jobs so that no one gets too frustrated or loses motivation because there are unclear boundaries with regards to tasks at hand.

Without these boundaries set in place, how can your remote team know what to prioritize and how they should complete their work?

Organizational culture is an important part of maintaining a strong company. This doesn't just mean that everyone has the same values - it means every person knows how each other member works best within their team setting so no one feels left out or unproductive.

And how do you create this culture?

Communication is key! Every remote team has to find their rhythm for how often and how well they communicate with each other, but there's always a way to make sure everyone knows what the others are doing so that nothing falls through the cracks and no one feels lost in translation.

Two women working on their Computers

As a manager, how can you foster this open and effective communication? How do you ensure that all your employees understand how each other works best so they're more productive as a whole unit? These are important questions to consider before hiring new team members.

2# How To Track team Performance Without Micromanaging?

If you're not careful, micromanagement can kill a remote team's morale in a hurry. When people are constantly told what they should be doing and how to do it, the result is usually resentment towards management from everyone involved.

But wow do you keep track?

To keep track of your employees without being too overbearing about how things get done, make sure to check in with your team regularly. This doesn't mean you have to sit down with every person and go through their list of completed tasks one by one, but make sure that things like how they are feeling about the company's progress or how well they think the work culture is developing are brought up so everyone can feel heard.

Keeping the lines of communication open will make your team feel like their ideas and opinions matter; this is how you keep track without micromanaging.

As a manager, how can you foster an environment where everyone feels like they have a voice? How do these meetings look and how often should they be happening to ensure that no one gets left out of the conversation?

3# How do you Communicate News and Progress Updates Consistently?

How can you maintain an open line of communication without micromanaging how your employees complete their tasks?

As a manager, it's important to be present in the lives of all your team members. Not every worker wants or needs the same amount of contact with management, but there are ways for everyone on your roster to know how things are going for their company.

It's not just about how well you keep track of your employees - it's how do you communicate news and updates to them? How can everyone involved stay up-to-date on what the team is working towards and how they are doing at getting there.

Give every employee a sense of how their part fits into the bigger picture

This is how you communicate news and updates with your remote team. How do you make sure everyone gets this information without being too pushy or overbearing about how they should be doing things? This can be tricky, but it's an important skill to have if you want be your company fully remote.

team working together

4# How can you Set a Daily Focus every day?

Creating daily focus goals for your employees isn't about checking in on how they are doing every hour of the day - it's more about making sure that everyone knows what their end goal is at all times so there are no unnecessary detours or distractions along the way.

How to manage remote teams by setting daily focus goals

What this looks like is providing a sense of direction for your team. When everyone has the same idea about where they're headed, it's easier to stay on course without getting too distracted or lost along the way.

Finally, how do you make sure this process is manageable for everyone involved? How often should your team be checking in with their daily focus goals and how can you set them up without micromanaging how employees complete tasks within the day-to-day grind of working remotely.

5# How to Stay on the Same Page with Others While Working in remote teams?

How do you make sure that your employees are on the same page with how they're working together?

Managers need to check in regularly with employees, but how do you keep track of everything when no one is working in the same office?

How can you stay on the same page with how your team members are communicating within projects? What does this look like when there isn't an open line of communication between everyone. How do managers keep track without micromanaging how employees complete tasks?

What daily focus goals should be set?

This is how you make sure everyone stays on the same page. How do managers stay current without micromanaging employees? The answer to this question will be different for every company, but there must be some way of keeping track, or else all progress can fall apart very quickly.

6# How can you motivate remote team members?

How can managers keep their team motivated? Managers need to be able to motivate remote workers and how does this look for each company? What is the best way to reward progress while allowing everyone on the team to work how they want?

First, measure, then motivate

Use survey tools to create your questionnaire and gauge the motivation levels of your remote workforce. Ask probing questions that get at what they like or dislike about their current environment, as well as any feedback on how it could be improved for them in future employment opportunities.

It's important how managers track progress and how to motivate employees. What is the best way for each company? You can't just treat everyone on your team like a machine that needs constant fueling - people need to be recognized, whether it's through peer-to-peer rewards or bonuses. Even small gestures of kindness go a long way in how managers can motivate remote employees.

An Example

As an example, you can motivate them with awards and being playful. That means, if your team is working on a project that has an upcoming deadline, you can throw in some fun competitions. This will not only motivate them to do their best work but also bond with each other as well

7# What are the signs your remote employees are unhappy?

What are some signs that you might have unhappy employees working remotely? How can managers keep track of how their team is doing and how they're feeling if no one works in the same office?

Employees will often give subtle hints.

  1. One sign your employees may be less than thrilled with how things are going is how they answer your questions about how the workday is going. If you ask how their day has been, how can managers track if employees are unhappy? They may say things like "It's fine" or "We'll see how it goes."
  2. Other signs of being less than thrilled with how a remote team is working together will be whether or not they show up to meetings. They may also take a long time with how they respond to e-mails or avoid having one-on-one interactions as much as possible.
  3. Another sign of unhappy employees is that they might seek appreciation through money.
  4. Some unhappy employees also develop a bad attitude and begin to blame how they work on how managers lead them. They may also begin to treat others poorly and become bad team players as well.

The above signs will help you figure how how to manage a remote team. What are some signs that employees may be unhappy working how they do? How can managers keep track of how their team is doing and how they're feeling if no one works in the same office?

8# What are some Tips to Help Employees Grow and Develop?

A lot of time you need best practices for managing remote teams. Employees should be given room for growth, but not too much wiggle room.

  • You can start with asking employees what their goals are and how they want to grow in the company, then put together an action plan that will help them reach those goals.
  • Another way teams can be managed remotely is giving employees mentors, which they can turn to for advice and help with growing or learning new skills. These mentors will also be able to answer questions about how the company works and what's expected of them as an employee.
  • Sometimes it's all about how employees can build their networks. You should encourage them to attend industry events, join clubs or groups where they'll be surrounded by other professionals, and learn new skills that will help suit how you work as well.
  • Challenge employees with assignments. This will build their skill set, challenge how they work and how they think. It's also a great way to help employees grow.
  • There are many ways how to manage a remote team that can provide the tools your employees need for growth and development.
  • Give them projects where they can shine, and believe in your remote team members. They will thank you for how you manage them when they are better employees.
  • Encourage professional development by allowing them time for training and certification courses. This will also show your company encourages learning new skills that can take their career further!

9# How do You Design a Better Hiring Process to get the best talent from around the world?

Make sure that the hiring process for how you find new employees doesn't take too long. You want it to be as simple as possible, without sacrificing quality or how many talented people you'll get in your pool.

Designing a better how hiring process will help companies end up with more qualified people.

The hiring process should also include pre-hiring assessments that determine how well the person will fit into your company culture, as well as how they'll work with others and what kind of skills they have.

You can even hire people before you've met them in person by using video interviews. This will help you save time and money, while still finding how to hire people who are the best fit for your company.

10# How to promote diversity, equity, and inclusion in the workplace?

Promoting how to promote diversity, equity, and inclusion in the workplace is a great plus for remote teams.

You should focus on hiring people based on qualifications first rather than their race or gender. This will help companies avoid coming across as biased when they're looking for new employees.

11# Which technology, tools, and frameworks do you need to make it all work?

For managing a remote team, you need the right tools. Make sure that your employees have access to all of the technology they'll need for how their job functions.

This includes any software or apps they may use regularly as well as hardware like computers and phones. You also want them to have access to scanners, printers, fax machines, and whatever else they need to be successful.

These tools will help manage remote teams easily, while also promoting how you can work together with your employees no matter where they are in the world!


In this article, we’ve discussed how to manage a remote team when key employees are not located in the same office.

For it to be successful, you will need to focus on hiring people based on qualifications rather than their race or gender and provide them with access to all necessary technology. This includes any software they may use regularly as well as hardware like computers and phones.

You also want these tools available so that your employees can work together regardless of where they are in the world!